Practicalities

Formats

I am happy to work on paper or on screen for proofreading. On paper I will use the latest British Standard correction symbols (BS 5261C:2005) and will explain any that are unfamiliar. For onscreen proofreading I will use either the British Standard symbols or Acrobat's mark-up features, according to your preference. Although I do copy-edit on paper if you prefer, I generally work on electronic files, which I will mark up using tracked changes so that you can veto my amendments.

Software

I am happy to accept source files in any of the usual PC or Mac formats, including Microsoft Word, Pages and PDF files.

How much will it cost?

My minimum rates are based on those of the Society for Editors and Proofreaders and the National Union of Journalists. You will be able to find people who will do editorial work for lower rates than these, but they may be untrained or inexperienced or both. Projects taking less than an hour will be charged at the full hourly rate. I am happy to discuss working at an hourly rate or for a fixed sum for the whole project. If I find that the work is taking considerably longer than expected, I will contact you to discuss a revised fee. I expect payment to be made in full within 30 days of receipt of my invoice, and within 7 days for student dissertations and theses.

Do you have a code of practice?

Yes. All members of the Society for Editors and Proofreaders are bound to abide by its Code of Practice, which you can view on their website. To quote from that website:

The purpose of the CoP 'is to establish standards of best practice for SfEP members and help them maintain them and to encourage good professional relationships.
'Good communication between client/employer and freelance/employee is essential. Clear brief and the agreement of terms are vital if high standards are to be maintained by both parties, and unsurprisingly they're emphasised by the CoP.
'In addition, the CoP includes guidance on: the professional behaviour of both freelance/employee and client/employer; standards for proofreading, editing and project management; and information on web editing, electronic file handling, email etiquette, confidentiality and computer security.
'The CoP is endorsed by the SfEP council. Although it is not a legal document, it's considered binding on members and corporate subscribers.'